How to perform batch payment testing with DataSnipper

Learn how to use DataSnipper to perform and document over batch payments with Form Extraction and Document Matching.

Choose your DataSnipper version:

👉 DataSnipper version 4.1 and later

👉 DataSnipper version 4.0 and earlier

Video Tutorial

Example

Here you can download the workbook shown in the video including all of the sample data and documents.

ToD batch payment - example

Template

Here you can download a blank version of the workbook shown in the video to use or customise for your own procedures. 

ToD batch payment - template

Prerequisites

• Batch payment statements
• Individual invoices
• Bank statement showing batch payments
• Listing of invoices from your client's system.

Start procedure

1. Start by creating two testing tables, one to reconcile the invoices to the batch statement and another to reconcile the batch statement to the bank statement.
2. Import your supporting evidence including Invoices, Batch Payment listing and Bank Statements.
3. Click on Document Organizer and create folders for each type of document.
4. Click on Document Matching and “Start new Document Matching”. Then, select your sample data. If your sample data includes headers, check the "First row includes headers" box.
5. Select "Use document folders" & check the 'Invoices' and 'Batch payments' listing folder.
6. Cross check the output columns and adjust them according to your procedure. Then, simply click "Match all rows" and DataSnipper will automatically match the input and output columns for you.
7. Once the match is complete, you can review the output by moving through the snipped cells.

Reconcile Batch Payment data to Bank Statements

1. Use Form Extraction to extract the batch listing data into Excel, in case you don't already have the listing.
2. Navigate to Form Extraction in the DataSnipper Ribbon and select you batch statements.
3. Perform your needed Snips on the first document and export to Excel.
4. To finalize you reconciliation re-open Document Matching and configure this test as we did above, reconciling the batch data to the 'Bank Statement' folder. 
   
5. Inspect the output by clicking through the snipped cells. 
   

DataSnipper version 4.0 and earlier

Sharing the file

1. You can choose to exclude all documents before saving the workbook in your audit file, by selecting the include/exclude documents toggle.
2. You have some options to delete specific documents, please click here to learn more.