How to efficiently review Supply Agreements using DocuMine

Streamline Supply Agreement reviews using DataSnipper’s AI Engine, DocuMine, saving time and improving efficiency.

What is DocuMine?

DocuMine is an AI engine that eliminates the tedious task of manually searching through large volumes of documents. You can ask specific questions to receive precise answers. DocuMine automatically suggests answers to your questions and provides references to the relevant text, numbers, or clauses in the source document.

By replacing manual work with AI, users can focus on reviewing and validating data while staying in full control.

Why Use DocuMine for Supply Agreement Reviews?

Supply Agreements are critical for documenting terms, responsibilities, and expectations between parties involved in the provision of goods or services. Reviewing these agreements manually can be time-consuming and error-prone. DocuMine transforms this process by automating the search for key details, helping you focus on validation and analysis.

• Time Savings: Automates manual searches, reducing the time spent on reviewing documents.
• Consistency: Ensures a uniform and thorough review of agreements.
• Traceability: Links every answer to its source using Snips for clear audit trails.

Pre-requisites

Ensure you have the following before starting:

• DataSnipper Version: 6.2 or later
• DocuMine Add-On Module
• User Management enabled in Admin
• Access to the Internet

Video tutorial

Example workbook

Here you can download the workbook shown in the video including all of the listed questions and source documents.

Example workbook - Supply Agreement review

Step-by-Step Guide

Step 1: Prepare Your Supply Agreement Document(s)

1. Upload your Supply Agreement document(s) to the DataSnipper Platform.
2. Use the Import or Organize buttons to ensure your documents are ready for processing. 
   

Step 2: Define Your Questions

1. Write down the questions you want answers to in your Excel sheet.
   Examples:
   • "Can anyone else act on behalf of the buyer?"
   • "What is the term or duration of this agreement?"
   • "Which party is responsible for bearing shipping costs?"
2. Refer to example workbooks for commonly used questions related to Supply Agreements.

Step 3: Open DocuMine

1. Click the DocuMine icon in the DataSnipper ribbon in Excel. 
   
2. The DocuMine pane will appear on the right side of your screen.

Step 4: Select Your Input Questions

1. Highlight or select the questions you’ve written in your Excel sheet.
2. Click Next in the DocuMine pane to proceed.

Step 5: Select Your Source Documents

1. In the DocuMine pane, select the Supply Agreement document(s) you want to search.
2. Click Start to begin the DocuMine process.

Step 6: Start Your Review

1. Once DocuMine completes the process, click Start Review to review the AI-generated answers in Excel.
2. Each cell will contain the answers DocuMine found, along with Snips referencing their source for easy verification.

Step 7: Validate and Save

1. Carefully review the accuracy of each answer:
   • If the answer is correct, click Approve to save it in the designated cell. Approved answers will turn into pink Snips, confirming your review is complete.
   • If the answer is incorrect, click Reject to discard it. Rejecting an answer removes both the incorrect answer and its associated Snips.

Step 8: Use Focus Mode for Detailed Review (Optional)

Focus Mode is a dedicated interface for detailed reviews of specific answers. It simplifies your workflow by displaying one answer at a time along with the full context from the source document.

• Left Side: Displays the question, answers, and Snips reference.
• Right Side: Shows the source document for additional verification.
• Approve or Reject: Validate the answers by either approving or rejecting them.

With a clean layout and intuitive controls, Focus Mode ensures you can concentrate on the Answers without distractions.

Accelerate your Supply Agreement Reviews

DocuMine accelerates your review process by automating searches and linking answers to their sources. With DocuMine, you can save time, ensure accuracy, and maintain a clear audit trail.

Ready to streamline your reviews? Open DocuMine and get started today!

For more tips and tutorials, keep reading our Knowledge Base!