To maximise the effectiveness of DocuMine and obtain the most accurate results, it is important to frame your questions effectively. Below are some best practices and common pitfalls to avoid when crafting questions for DocuMine.
Question Do's
1. Be clear and concise
Why: Ambiguity leads to unclear results.
How: Use straightforward language with a clear outcome in mind.
Example:
Avoid: Can you identify any events of default specified in the loan agreement?
Better: What are the events of default for the loan?
2. Provide descriptive details
Why: Specificity ensures DocuMine finds the most relevant information.
How: Add context and necessary qualifiers to your question.
Example:
Avoid: What are the controls around access?
Better: What are the controls to ensure that access is revoked within the specified timeframe?
3. Ask one question at a time
Why: Multiple queries in one question can confuse the AI and dilute the result.
How: Split complex questions into smaller, more focused parts.
Example:
Avoid: How is the loan impacted in the case of default, and what remedies are available to the lender?
Better: How is the loan impacted in case of default?
Better: What remedies are available for the lender in case of default?
Question Don'ts
1. Avoid ambiguous terms and concepts
Why: DocuMine requires precise terms to return meaningful results.
How: Replace vague terms with specific details or examples.
Example:
Avoid: Are there any additional benefits in the employee contract that are not standard?
Better: Are there any benefits in the employee contract besides pension, paid time off, and vacation money?
2. Don't rely on external knowledge
Why: DocuMine cannot infer answers based on external context.
How: Embed all relevant details within the question.
Example:
Avoid: Are the password measures in line with our policies?
Better: Is the period between mandatory password resets less than 90 days?
3. Avoid complex reasoning
Why: DocuMine doesn't form opinions or draw conclusions.
How: Focus on supportive, fact-based questions.
Example:
Avoid: Are there opportunities for fraudulent behaviour?
Better: Which measures ensure the mitigation of fraudulent behaviour?
Tips for success
When in doubt, test your questions with simple variations to see what works best.
Avoid overloading a single query with multiple layers of complexity.
Try Command Bar to ask a single question to receive an answer on a single document. To activate the Command Bar: CTRL + ALT + SPACE.
By following these guidelines, you will empower DocuMine to deliver accurate and actionable results, saving you and your team time and effort.
Use case-specific questions
Check out these Knowledge Base articles to ensure you are formulating the right questions for your procedures:
Loan Agreements reviews
Lease Agreements reviews
Board Minute reviews
Purchase Agreement reviews